Remote work, or working from home, is trending in the Canadian workforce—and for good reason. 82 percent of millennials say they would be more loyal to their employer if they had flexible work options (FlexJobs, 2019). On the other side of the equation, employers are happy too. 65% of Canadian employers offering flexible remote work policies believe it has made their workers more productive (Indeed, 2018).
However, setting up a remote work policy for your business requires more than just sending employees home with their devices and hoping for the best. Without taking the proper precautions, your business’ most valuable data could be at risk, and issues resulting in dreaded downtime might risk it all.
After years of helping clients spread their work-from-home wings, we’ve learned a thing or two. Here are our top tips for preparing your workforce for remote work, the right way:
Implement Wi-Fi Network Policies
Only permit the use of secured Wi-Fi networks. The use of unsecured networks, often seen in public spaces such as cafes and malls, immediately puts your organization at risk due to the various vulnerabilities of public networks. In fact, there is free and widely available software out there to help amateur hackers to get on public Wi-Fi networks and see all activity. As Ted Carty likes to say, using public wi-fi is worse than using a public toilet—it’s more like sharing a public bathtub.
Use a Virtual Private Network (VPN)
Secure your network with a virtual private network (VPN), which will allow employees to access any important corporate data in a safe way. A VPN extends a private network across a public network, and enables users to send and receive data across shared or public networks as if their computing devices were directly connected to the private network.
Introduce Chat Platforms
Implement seamless communication channels, using platforms such as Skype & Microsoft Teams, that allow employees to carry conversations the same way they would in-person. Additionally, these platforms often allow for seamless file sharing and editing so that team members can collaborate from afar. It should be easy for remote employees to join any meetings or have important discussions with co-workers, from where ever they may be.
Transfer Data Over the Cloud, Not With Hardware
Use cloud-based platforms for data sharing and discourage employees to use hardware such as USB drives for transferring sensitive data. Transferring data through the cloud decreases risk of unexpected data loss and theft.
To learn more about how to use your technology to support safe and efficient remote work, contact us today!